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Position: ASSOCIATE DIRECTOR OF EVENTS

 

Position: Associate Director of Events

Reports to: Chief Operating Officer

Salary:  Based on experience

Classification:  Full time Exempt

 

Organization Overview: Bike New York is a 501(c)(3) nonprofit whose mission is to transform lives and communities through bicycling. We accomplish this through free educational programming, dynamic public events, expansive outreach, and consistent collaboration with community and government organizations. Best known for producing North America’s largest bike ride—the TD Five Boro Bike Tour, ride for 32,000 cyclists through all five boroughs of New York City on 40 miles of car-free streets—Bike New York also organizes regional rides, small community rides, and one of the nation’s most-attended bike shows, Bike Expo New York. Proceeds from these events fund our free bike education classes for kids and adults throughout New York City. In 2017, we taught bike skills to more than 25,000 kids and adults.

 

Job Description:  Bike New York is seeking an Associate Director of Events. The ideal candidate will be highly organized, efficient, personable, and share the organization’s ambitions for bicycling.  This is an opportunity to be part of a growing organization with a dynamic work environment. This collaborative role involves working closely with staff as well as outside consultants, vendors, contractors and city agencies. This role serves as the internal leader of the Events Department and serves as the principal producer of the annual TD Five Boro Bike Tour, Bike Expo New York, regional and local rides.  The ideal candidate will also contribute to the strategic development of new rides and events.

 

This is a highly visible, leadership position within the organization that reports directly to the Chief Operating Officer with counsel from an outside consulting Events Director.  The Associate Director of Events is responsible for eventually leading the planning and organization of the TD Five Boro Bike Tour, Bike Expo New York, regional cycling rides, and local community rides.  It requires multi-tasking, good and decisive judgment, patience, a high level of professionalism and collaboration. Some evening and weekend work required.

 

Duties will include, but will not be limited to:

 

  • Work closely with consulting Events Director on all the operations of the Events Department and managing the department’s seasonal and part-time staff
  • Manage the organization’s events, particularly the TD Five Boro Bike Tour as well as Bike Expo New York
  • Manage contracted production company for Bike Expo New York, and oversee logistics and participant experience for ‘packet pickup’
  • Supporting COO in sponsorship pitches as well as new business opportunities
  • Engaging and working with various city, state and federal agencies to ensure the delivery of their services and maintain relationships
  • Managing relationships with sponsors and fulfilling contract requirements
  • Managing and negotiating contracts with vendors and partners
  • Responsible for department budget with assistance from consulting Events Director
  • Support Bike Education and Outreach departments with equipment infrastructure as needed for outward facing community events
  • Responsible for warehouse management and upkeep of equipment and supplies used at events
  • Manage staff preparing production schedules for events, issuing debriefs
  • Conducting route reviews and planning for rides
  • Developing effective event communication and emergency plans, while also ensuring that they are properly communicated to necessary staff, volunteers and government agencies
  • Overseeing Bike New York’s event volunteers, maintain and cultivate relationship with long time captains and marshals
  • Brainstorm and develop plans for new events

 

Requirements:

 

  • An undergraduate degree and a minimum of 5-7 years of related event production experience
  • Strategic background with proven experience in planning and implementing large-scale mass participation events
  • Ability to manage and motivate a team
  • Energetic, innovative, self-starter, problem-solver, and results-oriented
  • Detail-oriented with the ability to prioritize and excel in high-pressure environments
  • Ability to work independently as well as within a team, build relationships and work collaboratively throughout the organization and on event site
  • Proficient in technology and comfortable learning new software programs, including Microsoft Office, Adobe Illustrator and online mapping tools
  • Excellent presentation skills
  • Existing government agency relationships a plus (not required)

 

Please email resume, cover letter and three references to: jobs@bike.nyc. Include “Associate Director of Events” in the subject line. Please, no phone calls or walk-ins.